Board meetings vary in structure based on the make-up and function of each board. Some meetings are formal and adhere to strict guidelines for parliamentary procedures (Call to Motions of Members, Orders, etc.). Some meetings are more informal and may be held in any location, such as the CEO’s residence or a restaurant. Every board meeting should have certain essential elements regardless of the type of meeting.
A new board meeting should begin with the presiding director taking care of any issues with logistics (date time, place of the meeting and meeting link, or video conference etc.) This is also the time to make any special announcements or to give kudos, praise, or shout-outs.
After all the details have been dealt with After that, he will discuss any issues or concerns regarding the performance of the company. This is a chance for the C-suite and other managers to share their ideas and perspectives on past performance and the future strategy. It’s important that the board develop unified strategies that will help the organization grow in all departments and expand its market reach.
The board must then concentrate on developing actions items that each chief executive will relay to their departments. This could be as easy as improving a sales process or as complex as developing a brand-new protocol for onboarding clients. The board must also determine key performance indicators (KPIs) using which to measure success. The board is expected to vote on any decision that needs to be considered. Once the votes are taken into account, the board is able to adopt a decision that was not approved by a majority, or restart the meeting.