When most people think of a »data room, » they immediately think of the due diligence procedure that facilitates the legal and financial negotiation of a deal between two or more parties. However, the technical development of these platforms means that they are more often being used to facilitate a full range of business transactions like fundraising, divestitures and even restructuring.
The best virtual datarooms have a variety of security and document management features that allow transactions of all kinds. Auto indexing and bulk uploads are popular features that allow you to build a solid file system quickly. They also include the ability to search that integrates multiple criteria to give rapid and precise results. Certain also have a « fence view’ feature that blocks off a section of a document to prevent unauthorised downloads or taking screenshots. The most reliable providers include access security features, such as multi factor authentication, granular user access rights and time and IP restrictions.
Certain vendors offer integration with artificial intelligence or machine learning (AI) tools that can assist during the due diligence process by reducing the number of documents that have to be viewed. This can be particularly helpful when dealing with complex or long documents.
Other key technologies available in the most trusted rooms include a drag-and-drop interface, multilingual support, OCR as well as file preview and smart AI categorization. These capabilities make it simpler to navigate and search large amounts of data, particularly when they are available in multiple languages.